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Parents Handbook

 ST. DAVID’S CO-OPERATIVE NURSERY SCHOOL

Toddler and Preschool Class

 

Parent Handbook

2017-2018

 

 

Dear Parents:

 

Our Parent Handbook is a valuable tool to help families navigate through the finer points of having a child(ren) participate in the programs offered through the nursery school. Please keep it as your reference guide.

 

As a Co-operative, your willing participation and enthusiastic support enables our school to operate effectively. Should you have any questions, problems or suggestions concerning any aspect of the school’s administration, please contact an educator or member of the Executive.

 

The goal of St. David’s Co-operative Nursery School is to ensure every child enjoys the nursery school experience. As members of a Co-operative nursery school, we must all work together to bring about a positive valuable learning experience for our children.

 

The handbook is available:

*our preschool website  www.stdavidsnurseryschool.org

*in hard copy, which can be signed out for the duration of your child’s time involved in programs while at St. David’s Co-operative Nursery School. A deposit maybe required.

 

The handbook will be reviewed annually by the St. David’s Co-Operative Nursery School executive, or its designates and will be updated to accommodate new ministry regulations, changes to programs and internal policies of the nursery school. If needed, handbook changes can be made at any time during the school year and when applicable. You will receive notice of such changes through emails, newsletters or classroom postings.

 

Every member is required to sign off on the content of this handbook to confirm each member family has read, understands and agrees to what is set forth.

 

We are looking forward to a great year ahead and we’re happy to have you and your family as part of the St. David Co-operative Nursery School Family.

 

St. David’s Co-Operative Nursery School Team

 

 

 

Table of Contents

 

Section A: PARENT INFORMATION

  1. What is a Co-Operative Preschool?
  2. A Brief History of Our Preschool
  3. Our Mission Statement
  4. Core Values
  5. Program Statement
  6. Roles and Responsibilities

6.1 Board of Directors

6.2 Staff

6.3 General Membership

6.4 All Parents

6.5 Duty Parents/Volunteers

6.6 Children

  1. Registration, Admission Requirements, Tuition Fees and Withdrawal

7.1 Registration

7.2 Admission Requirements

7.3 Tuition and Fees

7.4 Payment Methods for Tuition

7.5 Withdrawals, Transfers and Refunds

  1. Health

8.1 Immunizations

8.2 Illness and Communicable Diseases

  1. Daily Operations

9.1 School Year

9.2 Hours

9.3 Absences

9.4 DPS Testing

9.5 Toddler Class

9.6 Pre-School Classes

9.7 Arrival

9.8 Dismissal

9.9 Snack and Beverages

9.10 What to bring

9.11 Transportation

9.12 Communications

9.13 Inclement Weather

9.14 Added Activities

9.15 Toilet Training

  1. Insurance and Liabilities

 

 

Section B: POLICIES

  1. Administration of Drugs & Medications Policy
  2. Anaphylaxis Policy
  3. Fire Safety/Evacuation Procedures Policy
  4. Parent Issues and Concerns Policy
  5. Playground Safety Policy
  6. Privacy and Confidentiality Policy
  7. Prohibited Practices Policy
  8. Sanitary Policy and Procedures
  9. Serious Occurrence Policy and Procedures
  10. Supervision of Volunteer and Student Policy
  11. Vulnerable Sector Reference Policy

 

*Please note CCEYA (Child Care Early Years Act) is the legislation under the Ministry of Education that governs the policies and procedures of the St. David’s Co-operative Nursery school.

 

Please remember that our Preschool is a smoke free environment

 

 

 

 

 

 

 

SECTION A: PARENT INFORMATION

 

  1. What is a Co-Operative Preschool?

Working as a Co-Operative preschool enables members to assist in the preschool responsibilities while reducing overhead costs and keeping tuition down.  In addition to the financial benefits of a co-operative, St. David’s Co-Operative Nursery School acts as a bridge allowing parents to be involved with their child’s first step into the school environment. Being part of a co-operative allows you to connect with an incredible community – working with the certified early childhood educators, getting to know the parents and children your child goes to school with.

 

A co-operative nursery school creates an environment in which parents and educators work together to provide the highest quality early childhood education. Many duties are performed by the parents; helping in the classroom, working behind the scenes, offering donations, organizing special events or being part of the executive. Tuition covers the cost of operating the school. All extras are addressed through fundraising efforts of the families. This enables the preschool to offer lower fees than a non-co- operative school.

 

At St. David’s Co-Operative Nursery School, our member families are considered part of a team which together strives to create the best possible preschool environment for our children. This partnership between you, your child and his/her school will help to ensure your child’s success at learning. We believe that your lives will be enriched with the Co-operative experience.

 

  1. A Brief History of Our Preschool

St. David’s Co-operative Nursery School has been offering quality educational preschool programs to children in Welland for over 55 years. Founded by the parents of St. David’s Anglican Church, our program grew and evolved and was eventually opened to all members of the community. Today, we are no longer affiliated with any religious organization and welcome all families regardless of their culture, beliefs or religious affiliation.

 

In the late 70’s and early 80’s St. David’s Co-Operative was among the pioneers of the region to provide an inclusive active learning environment that supported all children’s uniqueness, dignity and development.  Through regular collaborations, strong support systems were created with the families, outside agencies and educators. To this day no family will be excluded from the program, as long as we are able to meet their needs.

 

Our programs are designed to provide children with the skills necessary to successfully transition into kindergarten with two, three and five-day toddler and pre-school classes. Our focus is on the concept of the whole child, emphasizing each child’s social, physical and mental development.

 

 

 

 

 

  1. Our Mission Statement

St. David’s Co-Operative Nursery school will provide an environment in which parents and educators work together to provide quality care and early childhood education. The needs, rights and concerns of the children, parents and educators will be given equal emphasis to create an atmosphere conducive to learning and growing. We are an inclusive school where all children belong and we celebrate every child’s uniqueness and similarities.

 

  1. Our Core Values

St. David’s Co-Operative Nursery School believes that every child and family has a right to a quality early years education and experience. St. David’s Co-Operative Nursery School recognizes that children are competent, capable of complex thinking, curious and rich in potential. We are determined to provide a warm loving, learning environment. Delivering a program and service that values and builds on their strengths and abilities. We recognize that when children are able to explore the world around them with their natural curiosity. Through this type of play and inquiry they develop skills such as problem solving, creative thinking, and innovating which are essential for learning and success in the early years and beyond. We focus on the four foundations of How Does Learning Happen? Ontario’s Pedagogy for the Early Years; which are Belonging, Engagement, Expression and Well-Being.

 

  1. Program Statement (Reflective of Ministry of Education Philosophies)

Goals & Approaches

The following outlines St. David’s Co-Operative Nursery School’s program goals across key indicators of quality as defined in the Child Care and Early Years Act. The approaches speak to the strategies that educators use in implementing care, activities and curriculum to achieve stated goals. Essentially the approaches speak to what you might “see” in the program, as well as things we’ve put in place behind the scenes towards achieving each goal.

 

Goal:

“Promote the health, safety, nutrition and well-being of the children”

 

Approach:

Each child’s wellbeing is of the utmost importance. Our staff are kind, respectful and caring at all times. We understand that each child is unique and that some days can more challenging than others. We take into consideration the needs of each child on each individual day to ensure we are catering to their needs.

 

We monitor daily for illnesses and notify caregivers in a timely matter. In case of anaphylactic allergies, individual plans and emergency procedures with the child’s photograph will be completed and posted for staff and volunteers. To ensure the well-being of the child, an EpiPen must be available at school.

We promote proper hand washing before and after playing in sensory activities, washroom routines, and at snack time. We encourage cleaning practices with the support of printed materials, regarding hand washing, and disinfecting classroom tables before and after snack time, as well as countertops for food preparation in the kitchen. We promote healthy eating providing variety of foods and range of textures and tastes, appropriate to the developmental stage of the group. We collaborate with families to ensure the specific needs of individual children are met: dietary requirements, food allergies, cultural background or medical conditions. We model positive behavior to promote healthy eating habits while providing a pleasant, and culturally inclusive atmosphere for children at snack time. Safe food handling by children, staff and volunteers will be implemented at all times. During snack, we model and encourage social interaction while learning.

 

We embrace diversity by welcoming all families into our program and work with a variety of community supports to assist each child. We are an inclusive program; our staff are knowledgeable and strategize to ensure we are providing the best care with safety our main concern at all times. We affirm children’s strength and achievements promoting their sense of self and self-esteem.

 

We complete a daily inspection of indoor and outdoor play areas to ensure a safe learning environment.

 

Goal:

“Support positive and responsive interactions among the children, parents, child care providers and staff”

 

Approach:

Our attentive, kind, caring and compassionate educators encourage children to interact and communicate with their peers in a positive way by modelling appropriate behavior, respect and language when resolving conflicts.

 

We believe when our educators are engaged with the children during their play, they can foster more effective ways to problem solve and develop self-regulation. Creating a positive learning environment is measurable and noticeable when observing the interactions between the children, their families and our educators. We responsive and alert while interacting with the children, always being genuine when speaking with parents about concerns.

 

We understand that each day new challenges arise, we want to support and encourage our families. We show empathy and compassion while building the connection between our families, understanding that our parents are the experts of their children. We promote helping behaviors among peers and towards adults.

 

Our group activities are designed to provide a sense of belonging. We value children’s ideas by creating an inclusive and respectful environment. We foster positive relationships by making children feel safe, secure, valued and that they are a contributing member of their world.

 

To support your child’s care, growth and development, our educators communicate with parents daily sharing observations, documentations and reflections through regular conversations and HIMAMA messages.

 

St. David’s Co-Operative Nursery School maintains an open-door policy. Parents are regularly invited into the program to observe, to review documentation, to share their expertise or as a volunteer. Educators get to know children and their families respecting the parent’s role as the first teacher, as well as their beliefs and values.

 

Goal:

“Encourage the children to interact and communicate in a positive way and support their ability to self-regulate”

 

Approach:

We model inclusive, respectful and collaborative interactions with children and other adults. Redirecting and guiding children into acceptable options when engaged in an unacceptable activity or demonstrating behaviors. We work towards making children aware of the results of their own actions, and how to self-regulate.

 

We ensure their learning environment is exciting, fun and interactive. We build on their interests and thoughts by understanding that children are competent, capable of complex thinking, curious, and rich in potential. Every child should feel that he or she belongs and is a valuable contributor to his or her surroundings. We ensure that their learning environment is flexible to respond in the moment and build on the children’s interests. We give children the freedom to make choices, while setting expectations along the way. We encourage each child to engage as a play partner by promoting discussion, problem solving when conflict arises and understanding how their actions affect others. We support children through regulating their emotions and provide techniques when they feel are overwhelmed.

 

Goal:

“Foster the children’s exploration, play and inquiry”

 

Approach:

We provide fun and interesting thought provoking activities (provocations) for the children, asking specific questions that would promote inquiry and complex thinking to expand on their learning opportunity. This gives us a unique opportunity to cater specifically to the group of children we are working with, where their interest and thoughts take us to further extend on our original learning objective and topic of interest. Every child is an active and engaged learner who explores the world with body, mind, and senses. Every child is a capable communicator who expresses themselves in many ways by providing thought provoking activities (provocations) it allows the children utilize their communication skills.

 

We provide a variety of activities including; fine motor, science, sensory, dramatic play, group, language development, and gross motor. We have a variety of indoor and outdoor activities to engage the children in active, creative, meaningful exploration, play and inquiry. Allowing the children to be involved in their learning experiences creates a positive sense of self and gives them the ability to see themselves as capable to achieve what they put their minds to. We create opportunities that spark curiosity, invite investigation and provide challenges which help children push the boundaries of their learning.

 

We connect with our families and the community and invite their participation to ensure that we reflect and are relevant to the children’s everyday lives. We provide a variety of interesting objects and open-ended materials for children to manipulate and investigate. We plan the morning routine with as few as possible interruptions and providing large amounts of time for the children to engage in sustained, complex play and inquiry. We ensure that opportunities provided will help children discover and develop an increasing awareness and understanding of key concepts, including those associated with literacy and numeracy development.

 

At St. David’s Co-Operative Nursery School, we provide topics of interest that allow us teachable moments. We encourage children to decide where, when, what and how they wish to play. Their decisions are based on their interests and curiosity. The educator responds by adapting the environment by adding new toys, materials, equipment, posing questions and being a play partner. We encourage and suggest when a child has been stationed at one play area for a significant amount of time that they may want to try something else, we re-direct them in a positive and encouraging way to spark their interest in another area of play. The educators’ role is to support play so that each child’s learning and development flourishes during their time with us. Each child has different interests and some areas of play may be more appealing than others. Our educators are constantly reflecting on what is currently captivating the children’s attention and will provide experiences that enhance and expand on the areas they are currently interested in. Our staff document and support children’s learning and complex thinking. Our staff participate with the children as co-investigators, co-learners and co-planners.

 

Goal:

“Provide child-initiated and adult-supported experiences”

 

Approach:

Our focus at St. David’s Co-Operative Nursery School is that learning is focused on supporting the development of strategies and skills for lifelong learning through play and inquiry. Educators engage with, observe and listen to the children. We value children as individuals and as active and competent contributors with their own interests and points of view. We hear the suggestions made by the children and respond by discussing with the children, their families and caregivers what the possibilities for the children’s further exploration may be. Our educators reflect on how they can provide the students with a more complex way of thinking in relation to the topic by providing suggestions, ideas and materials to the children. Therefore, we are all co-learners, constructing knowledge together.

 

We provide a gathering time where the children can learn through songs, and alternative stories. We want the children to understand the key concepts, including those associated with literacy and numeracy development.

 

We provide adult supported experiences by setting out thought provoking activities (provocations) that trigger the children’s complex thinking. Our provocations will sometimes be on a pre-determined topic of interest and body of knowledge but where the children take us from there is where we will go, sometimes this would mean that the classes may be talking about different concepts that originally orientated from the pre-determined topic of interest.

 

Goal:

“Plan for and create positive learning environments and experiences in which each child’s learning and development will be supported”

 

 

Approach:

St. David’s Co-Operative Nursery School understands that the parent is the child’s first teacher, the educators are second and that the third teacher is the environment. We follow the “How Does Learning Happen” document which is organized around four foundations that are important for children to grow and flourish. These are belonging, well-being, engagement and expression. We provide learning experiences intentionally placed where materials are provided to respond to children’s interests or to trigger new ones. We provide topics of interest on a weekly basis that are pre-determined and set out in a form of a thought provoking centers (provocations) or talked about throughout our morning but where the children take us from there is where we will go, sometimes this would mean that the classes may be talking about different concepts that originally orientated from the pre-determined topic of interest. As each child grows and develops in our environment we will look to support their developmental domains. (Domain— a broad area or dimension of development for example, social interest, language, or emotional domains.) We will provide activities that are specific to certain domains so that the children all have an equal opportunity to accomplish those skills. We use the ELECT document which stands for Early Learning for Every Child Today (It uses established research to understand what effects the experience and interaction children have with world around them have on them.) to support our planning and implementation of our program.

 

Our learning environment also provides soft furnishings, quiet areas and accessories that are intended to make the children feel comfortable and safe. We see the child as a whole child with all of the developmental domains interacting. The educators understand that each activity involves certain skills but when they play together and interact in more complex thinking other skills including communication and social skills will be visible. Therefore, you may find books, as well as pencils and paper in the kitchen area, because the children might be using these items to write orders for a restaurant or be reading a recipe to make cookies. If the children wish to move materials within the room it is expected that they return those materials to their original home, this is not saying that we allow the children to freely roam the room with toys for no purpose but if the child has a reason as to why they want to bring the pencil to the kitchen then we support them in that decision and provide them with the appropriate expectation when they are finished exploring. We strive to provide the children with a learning environment that is fun, interactive and respectful. We build on their interests and thoughts and understand that children are competent, capable of complex thinking, curious, and rich in potential. Every child should feel that he or she belongs, is a valuable contributor to his or her surroundings, and deserves the opportunity to succeed.

 

Goal:

“Incorporate indoor and outdoor play, as well as active play, rest and quiet time, into the day, and consider the individual needs of the children receiving child care”

 

Approach:

We provide a daily opportunity for gross motor physical activity indoor and outdoor play including, balance beam, riders, tricycles, jumping mats, sandbox, large outdoor toys and nature walks. We utilize our outdoor area for exploration of rocks, bird’s nests and trees that trigger the children’s complex thinking and inquiry.

 

At St. David’s Co-Operative Nursery School, we like to go outside in all kinds of weather, the children love to bundle up in warm clothes and head out to jump in puddles or make snowballs. However, in very poor or cold weather active play takes place in the bike room so that the children get the physical activity their bodies require. Based on weather, a daily decision will be made on which active space will be used.

We take into consideration the individual needs of all children receiving care and provide a cozy area where they can have a quiet time and rest if they choose. We also provide a gathering time which is structured and calm, giving children the opportunity to learn in their own way. Periods of active and quiet play are interwoven throughout the morning both indoors and outdoors. Transitions from one activity to another is kept to a minimum so children get to play more. However, young children thrive on regular schedules and feel secure when they can predict what will occur throughout the morning. Therefore, the general sequence of the school morning is kept the same.

 

Goal:

“Foster the engagement and ongoing communication with parents about the program and their children”

 

Approach:

We understand that a parent is the most important person in a child’s life. Educators and parents communicate daily about the child’s activities and health. We inform and include families in what and how their children are learning and developing. We communicate daily highlights of each morning which include observations of children’s interests and activities introduced by the educator, pictures sent through HIMAMA documenting the connections to learning and listing the developmental skill they have achieved. We will complete a DISC Preschool Screen (DPS) after 6 weeks of enrolment (if permission is granted), and referrals to services would be made depending on the outcome.

 

We display the children’s artwork and creations, we encourage the parents to come into our room to see what we have been doing. We also have documentation boards or story boards that either have a picture and explanation of what the child was doing or a story of a series of photos and an explanation the complex thinking the educator observed. Communication is important to us and we want each family to feel valued and appreciated, we send out ongoing communications about upcoming events, tips, requests or anything else we feel may be beneficial for the parents. We want our families to feel welcomed and confident in all our teachers, that they may ask any teacher information and an answer will be provided or they will be directed to the supervisor if the answer is unknown.

 

At St. David’s Co-Operative Nursery School, we have our families involved on a daily basis, through volunteering in the classroom and on committees to assist with tasks and responsibilities, by keeping our parents engaged they are more involved in our program. We recognize families are composed of individuals who are competent and capable, curious, and rich in experience. Families love their children and want the best for them. Families are experts on their children. We acknowledge that they are the first and most powerful influence on children’s learning, development, health, and well-being. Our families bring diverse social, cultural, and linguistic perspectives. It is important for us that our families feel that they belong, are valuable contributors to their children’s learning, and deserve to be engaged in a meaningful way.

 

Goal:

“Involve local community partners and allow those partners to support the children, their families and staff”

 

Approach:

St David’s Co-Operative Nursery School, views the community as a valuable resource and plans learning opportunities involving the community into its program (visitors and field trips). We also work closely with community agencies and partners to support the children and their families. (Community living, Pathstones, ECCDC, Quality Childcare Niagara, Niagara Region etc.) We support the Niagara College Early Childhood Education department by hosting placement students throughout the school year, during this time the students will provide activities and interact directly with the children and staff. We are always willing and looking to be involved in the community in anyway. We advise families of any local activities and experiences that are developmentally appropriate for the ages 1.5-5 years.

 

Goal:

“Support staff, home child care providers or others who interact with the children at a child care center or home child care premises in relation to continuous professional learning; and “

 

Approach:

St. David’s Co-Operative Nursery School is committed to the ongoing professional development of its educators. What the educator learns guides best practices which is then passed onto the children. We provide opportunities for the educators to attend learning workshops and conferences through the year. Each educator also provides legislated training requirements such as Standard First Aid.

 

All educators are monitored three times a year and will be mentored, coached and professional development may be suggested individually or for all the staff. Our Registered Early Childhood Educators must maintain their membership with the College of Early Childhood Educators by complying with the requirements in the Continuous Professional Learning Program.

 

Goal:

“Document and review the impact of the strategies set out in clauses (a) to (j) on the children and their families.”

 

Approach:

Our educators reflect continuously by documenting play and its significance. We reflect on the learning environment including, the toys, materials and equipment provided in the play area. We reflect on the creative work of the children, and the activities the children are engaging in. We post daily highlights for parents to read and discuss, also documentation boards and stories in photos and written descriptions of activities and in our monthly newsletters.

 

Each educator understands that reflective practice is crucial in providing the absolute best learning environment. Daily, the educator is observing and engaging with the children, evaluating the effectiveness of the learning environment to build on the children’s interests. Weekly the educator is reviewing planning and ensuring they are supporting children’s learning and development. Monthly, the educator reflects on what did and didn’t work and then plans for the future.

 

We value reflective practice and therefore it engages in regular reviews with consideration given to the input of the members of the school through parent surveys. There is an ongoing dialogue with families about children’s experience and an invitation for parents to add their own documentation about their children’s learning.

 

  1. Roles and Responsibilities

6.1 Board of Directors

The Board of Directors is comprised of elected members of St. David’s Co-Operative Nursery School. Members serve on the executive committee in various roles. The executive committee serves the school as the governing body, responsible for the management and administration of St. David’s, it’s educators, staff and upholding a positive image of the nursery school in the community. The executive must abide by the by-laws and resolutions as determined by the general membership and all applicable legislation and all applicable legislation. The executive will set policy and procedure for the school with Ministry of Education regulations.

 

2017/2018 Board of Directors

President – Anthony Dockrill

president@stdavidsnurseryschool.org

Vice President – Coreen Vocal

vicepresident@stdavidsnurseryschool.org

Registrar – Laura White

registrar@stdavidsnurseryschool.org

Public Relations –  Barb Guembel

publicrelations@stdavidsnurseryschool.org

Schedule Coordinator – Phillipa Gemmill

schedulecoordinator@stdavidsnurseryschool.org

Event Coordinator – Becky Dufton

eventcoordinator@stdavidsnurseryschool.org

Member at Large – Erin Patterson

member@stdavidsnurseryschool.org

 

6.2 Staff

The teaching staff is responsible for program planning and implementing a stimulating rich learning environment that promotes the fundamentals of learning through play. They are responsible for the safety, care and management of the classroom and children.

 

The educators have knowledge about how to:

  • provide a physically safe, mentally healthy, and intellectually stimulating environment for children five and under, by understanding psychological, sociological, and developmental theories and principles;
  • observe and interpret children’s developmental levels and reactions to situations by assessing and analyzing children’s behavior;
  • implement a flexible curriculum which will meet the needs of individual children within the group and implement a combination of the children’s ideas along with the ideas taught in the curriculum so that children can expand their learning, and;
  • communicate positively and purposefully with children, parents, and other adults in the preschool setting

 

At St. David’s Co-Operative Nursery School our educators are competent and capable, curious, and rich in experience. They are knowledgeable, caring, reflective, and resourceful professionals. They collaborate with others to create engaging environments and experiences to foster children’s learning and development. Our Educators are lifelong learners. They take responsibility for their own learning and make decisions about ways to integrate knowledge from theory, research, their own experience, and their understanding of the individual children and families they work with. They provide ongoing opportunities to engage in critical reflection and discussion with others about pedagogy and practice to support continuous professional learning and growth.

 

We look to hire qualified E.C.E. persons who belong to The College of Early Childhood Educators and hire additional staff who have a positive and sensitive attitude towards children, and knowledge of Ontario’s Pedagogy for the early years. Our staff are outgoing, caring, fun and truly enjoy working in the Nursery School setting. Our non-discriminatory hiring practices provide individuals of all backgrounds the opportunity for employment. We believe that everyone has worth and value, and all staff are entitled to be respected, supported and treated fairly. We also provide additional services through Welland Preschool Services, Niagara Region Children’s Services.

 

The teaching staff for the 2017/2018 school year are as follows:

Alexandria Green – Educator,

alex@stdavidsnurseryschool.org

Cheynne Guest – Educator,

cheynne@stdavidsnurseryschool.org

Danielle Prankard– Educator,

danielle@stdavidsnurseryschool.org

Faten Nahjeery – Educator,

faten@stdavidsnurseryschool.org

Monique Fournier – Educator,

monique@stdavidsnurseryschool.org

Rachel Pollard – Educator,

rachel@stdavidsnurseryschool.org

 

The Supervisory Team for 2017-2018 school year are Danielle Prankard and Rachel Pollard.

 

6.3 General Membership

The general membership of St. David’s Co-Operative Nursery School is responsible for participating as active members assigned by the Board of Directors (Duty days). Parents will be notified by a schedule.   Members must annually read the by-laws and resolutions of St. David’s Co-Operative Nursery School and will sign an acknowledgment document. All members will keep apprised of the classroom programs by reading our monthly newsletters, calendars and mail/HiMama blasts from educators and other nursery school members. General membership must attend all general meetings (August, November, February and May). This is necessary for continued parent participation and child development. Parents (at least one) are expected to attend to voice their opinions and ideas as well as support the school. Members must complete membership surveys.

 

6.4 All Parents (Members and associate members) may also get involved at the Executive Level.

The responsibilities and duties of the members of the Executive are set out in the St. David’s Co-Operative Nursery School by-laws.

 

 

 

6.5 Duty Parents/Volunteers

The classes depend on duty parents/ volunteers to ensure the low child/adult ratios. Duty Parents/ Volunteers are helping hands in the classroom providing assistance above our required Ministry of Education educator -to – child ratio requirements.

 

Duty parents are viewed as parents or designates who are helping in the classroom on a regular assigned basis. There will be one duty day per month for each child that is registered. This can be filled by a parent or caregiver. You are a duty parent only on the days your child(ren) attends.

While on duty, the care giver or guardian are to follow instructions from the educator and assist the children in their activities and encourage them in their efforts. Typical tasks may include: Rolling up your sleeves and joining the children playing at the sand/water area. Getting creative at the craft table, assisting children with their artwork and putting on smocks. Sharing a book, helping build a castle, or assisting with a puzzle. Helping children tidy up as they go. Preparing and distributing snack. The duty parent will be required to perform certain cleaning tasks each duty day in addition to assisting the educator and the students. Some of these tasks may be performed throughout the morning when the parent is experiencing a lull in the action. Others must be performed after the students are dismissed outside for the day. The tasks are as follows:

  • Perform throughout the morning:
    • with a disinfecting wipe, wipe down surfaces that are frequently touched, in the bathrooms, the cloakroom and the classroom. These include (but are not limited to): light switches, doorknobs, taps, coat hooks, door jambs, toilet seats, etc.
    • check to ensure cleaning and washing supplies are well-stocked. This includes paper towels in washroom and classroom; dish soap; cleaning spray. Refill as needed.
    • Note down supplies that are running low on the supply list. Supplies may be considered low when there’s less than two weeks’ worth, approximately.
  • Perform after class ends
    • Sweep uncarpeted areas.
    • Vacuum carpeted and uncarpeted areas in classroom (if time allows).

If, due to illness or other emergency, a parent or guardian is unable to attend school on his/her duty day, it is the parent’s responsibility to find a substitute parent or to call a supply parent and reimburse that parent the $15 fee for supplying for you. If a parent does not attend school on his/her duty day and does

not arrange a substitute, a penalty fee of $15.00 will be charged to that parent payable to the school and due on or before your scheduled day. A parent contact list is provided so that you may switch days with another parent in the class. If is a switch is made, please indicate it on the Master Duty Calendar on the bulletin board outside the classroom so that the educators are aware of the change.

Under our licensing agreement, it is not possible for parents to bring a sibling when they are duty parents. Arrangements for exemption should be made well in advance with the Scheduling Coordinator.

 

Volunteers are individuals from an outside agency in a non-paid capacity providing assistance in the classroom for a designated term. (i.e. students).

 

The duty parents/volunteers will be responsible to carry out duties as assigned by staff and to bear in mind the safety of the children at all times. Both groups are required to have an approved Vulnerable Sector Check (VSC) from their local law enforcement. Both groups CANNOT be responsible for children (other than their own child) independent of a staff member (including but not limited to classroom participating duty parents, grandparents, high school students, ECE students).

 

6.6 Children

The children will be present in the classroom and be given the opportunity to participate as much or as little as suits their personal, social and emotional needs. Children are here to explore, discover and engage with others in a positive manner.

 

  1. Registration, Admission Requirements, Tuition Fees and Withdrawal

7.1 Registration

Application for admission may be submitted to the Registrar with the appropriate forms completed and a non-refundable registration fee.

 

Registration for the current school year is ongoing when spaces are available, until the March Break of the current school year. Any registration requests following this date will be reviewed by staff and executive on an individual basis.

 

Registration for the following school year typically begins around the beginning of March each year to start in September of that year. Two to three weeks prior to March 1st, all current and previously enrolled families of the school are invited to submit registration for their child(ren) for the upcoming school year.

After March 1st, if spaces are still available, registration is opened to all families in the community. Registration requests are either accepted or put on a wait list on a first-come first-serve basis. No fees are charged to any family on the wait list until the family has been accepted to register. Families accepted into the program are then required to pay a $30 registration fee, complete the registration package and submit their paper work to hold the spot.

 

7.2 Admission Requirements

Maximum enrollment shall conform to the Child Care and Early Years Act (CCEYA). Applications over and above this number shall be placed on a waiting list to be considered in the order received until another class can be organized or a placement becomes available.

 

A non-refundable registration fee of $30.00 per placement is required at the time of registration to secure your child’s spot.

 

7.3 Tuition and Fees

Toddler (18 months to 2.4 year)                               Preschool (2.4-5 years)

2-day: $126                                                    2-Day:   $110
3-day: $189                                                    3-day:   $164
5-day: $300                                                    5-day:   $245

$30 Registration fee: A non-refundable registration fee of $30.00 per placement is required at the time of registration to secure your child’s spot.

$100 Family Contribution fee: this fee is required from every family. These funds are used for school activities and educational materials when needed.

Parents with more than one child enrolled will receive a 15% discount to be applied to the lesser tuition cost.

Children between the ages of 2.5-5 enrolled in the preschool class must be in the process of being toilet trained.

At the September start of school, children shall begin on a staggered basis. It is imperative that parents attend the August General Meeting regarding orientation.

There is one blank Criminal Reference Check form included in your package. You or anyone doing your duty days must complete this form and hand it in to your local Police Station. The “hand-in” check costs $15 and takes 4-6 weeks to complete. You must pick up the check from the police station and submit the original to the school. The form supplied is only good for St. David’s Co-Operative Nursery School in the particular application of being a duty parent. If your family enrolls in the program at the end of the summer we will accept a copy of your receipt for the check as proof that it is in process. You must return the original to the school as soon as you receive the form. No child will be allowed to start school unless we have a copy of the receipt. You can also apply for your check  online: http://www.policesolutions.ca/checks/services/niagara/. The cost is $15.00 plus a $9.95 processing fee. Once complete, this check will be mailed to you and the original must be handed in to the school.

 

7.4 Payment Methods for Tuition

We use Auto Pay which is our system to collect tuition automatically on a monthly basis from your VISA, MasterCard and Visa Debit on the 1st of every month.

We will also accept post-dated cheques which can be submitted at or before the August Parents General Meeting. NO CASH WILL BE ACCEPTED FOR TUITION PAYMENTS. Please note that your child will not be accepted into the program unless all cheques are received or Auto Pay is set-up.

Persons writing cheques which are returned to the school N.S.F will be charged the $25 bank fee.

We can accept registration fees, the family contribution fee and any fees required as a result of N.S.F. payments by cash, VISADEBIT, VISA or MasterCard.

 

7.5 Withdrawals, Transfers and Refunds

When a parent/guardian desires to withdraw their child a written notice of withdrawal is required. 14 day notice must be sent to the Registrar, who will then inform the Office Clerk. There will be no refund unless this notice is given.

When a parent/guardian desires to transfer from one program into another, a written notice of the transfer will be sent to the Registrar, who will notify the Office Clerk, executive and educators (ie. move from 2-day to 3-day). All efforts will be made to accommodate these requests.

Refunds will be effective from the end of the notice, exclusive of registration fees. The Family Contribution fee is refunded on a pro-rated basis.

No refunds will be given after May 1st of each year.

No refunds will be made when the school is temporarily closed due to emergency conditions (snow storms, loss of heat, water problems, etc.)

No refunds will be given for any days a child is home ill (ie. cold, lice, chickenpox, etc.)

A parent may be asked to withdraw his/her child due to the child’s inability to adjust to the nursery school procedure. A rebate will be made from the child’s last day, providing it is before May 1st (exclusive of registration fee). The reason for dismissal will be outlined by the Executive in consultation with the educators and will be given to the parent in writing.

 

  1. Health

8.1 Immunizations

An up-to-date medical record is required by law to be on file for each child before he/she can be admitted to school. This form is included in the registration package. If we are contacted by the Niagara Region

 

Health department due to vaccinations not up to date, your child will not be able to attend school until the issue is sorted out between yourself and the Region. No refund will be issued for lost days.

 

In Ontario, under the local Public Health Office, children are required to be immunized as follows to attend preschool.

 

Age your child should be Immunized Vaccine your child will be given
2, 4, 6, 18 months DTaP-IPV + Hib
After 1st birthday MMR
4 – 6 years DTaP-IPV + MMR
DTaP-IPV = diphtheria, pertussis, tetanus, polio Hib = haemophilus influenza type B

MMR= measles, mumps and rubella 14

To keep your child’s records up to date please remember to contact Public Health Services and the preschool every time your child is immunized.

A parent may decline immunization for medical reasons or if the parent has a sincerely held conviction based on religion or conscience objections. For medical conditions, a CCEYA form must be signed by the medical official. For religious and conscience objections, a CCEYA form must be signed by a notary public official. Official forms are available through the Ministry of Education website or school office.

 

8.2 Illness and Communicable Diseases

It is important to notify the school when your child will be away; especially if it is due to sickness, a communicable disease or a prolonged illness or medical situation.

A child must be kept home when showing any signs of illness for the following mandatory minimum times:

  • 24 hours symptom free since vomiting, the onset of a fever or signs of a cold
  • 48 hours after beginning a prescribed antibiotic
  • 7 days and only after the second treatment for head lice
  • 48 hours after medication and no discharge for eye infections.

The educators also have the right to refuse admittance to any child who exhibits any sign of being a health risk to other children (e.g. runny nose with green discharge).

If a child becomes ill at school, every effort is made to reach a parent. Failing this, the emergency person(s) listed on your registration form will be contacted.

Parents must report communicable diseases (e.g. chickenpox) or prolonged illness to the educators as soon as possible.

No over the counter drugs will be administered at school unless it is for an emergency situation and part of a child Individual Support Plan. No prescribed medication will be administered at the school unless it is for a medical condition and listed as a part of a child Individual Support Plan. Please see Administration of Medication policy

In the case of an incident or accident at school, medical treatment for surface cuts or cold compresses for bumps will be applied. Parents will be notified at day’s end and it will also be noted in the daily log. In a more serious incident requiring outside medical treatment, interim emergency action will be taken, emergency professionals will be enlisted to aid in the situation and parents will be contacted immediately.

If medical assisted devices as listed in a child’s Individual Support Plan are utilized for a medical situation, i.e. child with asthma, parents will be notified, situation monitored and a report placed in child’s file.

 

  1. Daily Operations

9.1 School Year

St. David’s Co-operative Nursery school follows the regular public school year calendar, not including P.A. days. The school year will begin approximately the second week of September and will end at the end of June. There will be 2 weeks of holidays at Christmas and 1 week at March Break. The school will be closed on all statutory holidays.

 

9.2 Hours

The children are not to be brought to school before 8:55am and are to be picked up by 12:00pm for morning classes. If the school is offering an afternoon program, then children should not arrive before 12:30pm and are to be picked up by 3:30pm.

It is the responsibility of the party dropping off their child to bring the child into the school to be greeted by the educators. Upon arrival and departure, it is the parent/guardian’s responsibility to help their child with outerwear, bags and boots.

 

9.3 Absences

If your child is going to be absent (illness, vacation, etc.) please inform the school via phone or email. Please state reason for absence.

 

9.4 DPS Testing

Our educators do testing on your little ones to make sure they reach all the milestones they should at their young age.  If there are any concerns, we can put in referrals to get the proper support needed for your little one.  In some instances, we can have a one on one Educational Assistant to help get your little one to the milestones they should be at.

 

9.5 Toddler Class

You must be as least 18 months of age to enroll in our Toddler class.  Our toddler class is an adapted version of our pre-school class which will consist of Outdoor play, gathering time, classroom time and snack.  All crafts and activities are age appropriate for our smallest of students!

 

Busy Bees Class

Students enrolled in our Busy Bees program will make use of all areas of the nursery school:

The morning session 9am to 12pm will be loosely broken into time periods as follows

One hour Bees Classroom upstairs
15 minutes Snack
One hour Outside/Bike Room
25 minutes Gathering Room
20 minutes Bees Classroom upstairs

 

9.6 Pre-School Classes

You must be as least 2.5 years of age to enroll in our Pre-school class.  Everyday consists of Outdoor playtime, gathering time, snack and classroom time.  Outdoor playtime is moved indoors to the hall during inclement weather.  Outdoor playtime is in our fenced play area, complete with sandbox, basketball hoop, Tonka trucks, Little Tykes playhouse and much more!  Our gathering room is where our kids sing songs, have show and tell, learn their letters and numbers and where our monthly Music class takes place.  In the large classroom is where the imagination happens, this is where they can read books, do a daily craft, piece a wooden puzzle together or build a tower to the stars with our wooden blocks. We also have two computers and two iPads, all for the kids, they are limited to how much time is spent on them and all the apps and programs we use are educational only.  The Hall we use is divided with one half used for the kids to ride around on our new Tricycles and the other half we have our teeter totter, balance beam, crawl tunnel and other activities for a rainy day, it is also where we have our monthly Pre-school fun fitness boot camp class.

 

 

 

Grooving Giraffe Class

Students enrolled in our Grooving Giraffe program will make use of all areas of the nursery school:

The morning session 9am to 12pm will be loosely broken into time periods as follows

One hour Outside/Bike Room
15 minutes Washroom
30 minutes Gathering Room
20 minutes Snack
One hour Quiet Play Room

 

Moving Monkeys Class

Students enrolled in our Moving Monkey program will make use of all areas of the nursery school:

The morning session 9am to 12pm will be loosely broken into time periods as follows

One hour Quiet Play Room
15 minutes Washroom
20 minutes Snack
30 minutes Gathering Room
One hour Outside/Bike Room

 

9.7 Arrival

  • Please have your child store their coat, accessories and backpack on their hook. If wearing boots, please change into school shoes.
  • Then proceed to child’s class.
  • Once you have helped your child acknowledge the educators with a greeting and you have passed along any pertinent information, you are welcome to leave. If you stay to help settle your child into an classroom activity, please alert the educators when you leave so she may acknowledge your withdrawal and take responsibility for your child.
  • Please give us any relevant information concerning your child’s wellb If something has upset your child at home before arriving at the school, please inform the staff so that it may be talked about or your child may be comforted.
  • If your child experiences any anxiety when you leave, the staff is highly trained in dealing with these If after a short while your child is still unsettled, we will contact you.  We want to provide a happy experience for all involved.
  • To help children who may experience separation anxiety we offer the following advice:
  • Make sure the child has visited the school prior to the first day of

Allow time to stay with your child for a few minutes.

Parents who feel confident in the staff and program tend to pass this confidence

onto their child. Never sneak out without saying good-bye. Begin your own routine, e.g.: a hug, a kiss and a wave. Ask staff for assistance.

9.8 Dismissal

  • At school closing time, children will be released by the educators directly to parents or designated adults.
  • It is essential that children be picked up promptly at release time as they can become distressed if left behind when others have gone home.
  • Due to the layout of the school, the hallway can be congested during the 11:50 a.m. pick-up time, particularly outside the Quiet Play Room. Please be patient, the educators must ensure that an authorized individual picks up each child.
  • Please also ensure that additional children in your care are watched closely in the halls at pick-up and drop-off. For their own protection and to respect the set-up of the classrooms, we cannot permit them to play in the nursery school classrooms.
  • It is imperative that you call the school if you realize you will be late or if somebody else will be picking up your child. Your written notification is required for the educators to release your child to anyone other than a designated parent or the designated person noted on your consent form.

 

9.9 Snack and Beverages

The school will provide a snack each day for the children to consist of 2 food groups always featuring a fruit or vegetable. All children and adults are expected to wash their hands before and after snack time.

 

Water is served with snack unless as part of a special occasion or a program activity a healthy substitute is served. Drinking water is available to the children throughout the day.

 

Families will provide a container with straw type lid, clearly marked with the child’s name and filled with water when the child attends school, trips or events.

 

Snack drives will be held twice a year. We will do a call for donations of certain non-perishable food items or grocery gift cards to be used throughout the year.

 

Special Occasions/Birthday Celebrations:  A child’s birthday is acknowledged at St. David’s Co-Operative Nursery School as part of daily activities. If you would like to facilitate celebration of your child’s special occasion with an extra snack item, please speak with your child’s educator. Any baked goods sent in must be a commercial product or a store-bought item and must be nut-free. A non-baked good i.e. special fruit, frozen treat etc. makes a delightful surprise as well. Please keep portion sizes small. If your child has any food allergies or dietary restrictions, you may be asked to supply a few special food items for such special occasions that adhere to your child’s dietary restrictions and that may be kept frozen until needed

 

*** St. David’s Co-Operative Nursery School will work will all families with children with food sensitivities or religious preferences to help facilitate the child partaking in snack with his classmates. In situations where this is not possible, families will submit a letter stating why it is necessary for their child to bring a snack from home. These snacks must meet the Canada Food Guidelines. The letter will be kept in the child’s file and posted in the kitchen and classrooms and noted on the cover of the educator’s Daily Log Book.

 

9.10 What to bring

Each child is required to bring

  • Container with straw type lid, clearly marked with the child’s name and filled with water
  • Spare change of clothing should the child’s clothing get wet or soiled (left in backpack/bag).
  • Backpack or bag for carrying to and from school. This allows artwork and paper activities to be transported home safely.
  • Diapers, pullups and wipes for those who need.
  • Indoor running shoes
  • In cooler weather, hats, mitts, boots etc. marked with the child’s name. Soft soled (rubber) shoes, running shoes or slippers must be worn in the classroom for safety. Socks, flip-flops, bare feet or outdoor boots are not recommended.
  • No additional food, gum or candy is allowed at the school.

***Please label all children’s belongings.

 

9.11 Transportation

  • Parents are responsible for transporting their children to and from the school.
  • For safety reasons, please enter the church parking lot on the Food Basic’s side (left if you are facing the building). Exit by the narrow driveway (right) – see diagram

Please do not park along the chain link fence or in front of the door or outdoor play area as this is a fire route. Parking is in the main lot at the rear of the building.

9.12 Communications

St. David’s Co-operative Nursery School communicates with the families openly; we want our families to feel a sense of belonging and are always welcome to come in and see what we are up to. Here are some ways communicate with our families.

 

  • Our information board is the place where important news and events will be communicated to parents. Please check this regularly.
  • Our monthly snack menu will be posted on the board.
  • All correspondence for parents will be placed on the table underneath the bulletin board. It is the parent’s responsibility to pick it up.
  • Monthly newsletters will be distributed to the families via email– Please note calendar of events in each newsletter.
  • When needed, sign-up sheets are located in lower foyer.
  • In our classrooms we have documentation of some of the activities the children have been engaged in, which will be updated frequently.
  • School’s Facebook and website and classroom apps (HiMama) may provide current updates. Using HiMama we try to send daily, if not weekly updates of an activity or skill your child has been working on.
  • We host quarterly parent meetings to share information and concerns with staff and board.
  • Our Educators are always available for parent’s concerns and input, or our Supervisor if you prefer.

 

9.13 Inclement Weather

If the school is to be closed on an inclement weather day, it will be announced on the radio station 91.7 Giant FM. The school will be closed if the busses are cancelled. Also, see their web site: http://www.giantfm.com/winter-weather-cancellation

 

9.14 Added Activities

Harmony Yoga and Music

Harmony Yoga and Music comes in monthly to enrich us with the joys of music, imagination and rhythm!

 

Field Trips

Through the year we go on outings either based on the unit we are working on, seasonal, or just for fun!  Some of the past outings are

  • The Pumpkin Patch
  • Safety Village
  • Skating at the Welland Arena
  • The Sugar Bush
  • Happy Rolphs
  • Zippy Zoom
  • Our Annual ‘Day In The Park’ at Memorial Park

 

Visitors

Also, depending on the unit, we may be working on, we will have a visitor come in to talk with the kids about what their specialty is.  Some of the visitors we have had are,

  • A Police officer
  • London Reptiles brought in a few friends
  • Calvin the Magician (just for fun!)
  • Santa Claus
  • A Fireman

 

Please note: Trips are not mandatory. Classes are not held at the school during field trip time frames unless otherwise stated. St. David’s Co-Operative Nursery School does not provide or arrange transportation to and from designated location. Parents who do not drive their own children on trips must make arrangements. Parents will be notified of impending trips in advance. If the parent does not want the child to go on a particular trip, it is the parent’s responsibility to keep the child home on that day. The cost of each field trip will be detailed on each individual form. Time and duration of each field trip will be included on the form.

9.15 Toilet Training

It is not necessary for children in any of our programs to be toilet trained prior to enrolling in our school. St. David’s Co-Operative Nursery School believes that toilet teaching is a co-operative effort between parent, child and educators. A casual, friendly attitude, with praise for success, is used to encourage children to become independent with respect to toileting. Children develop at different rates and will learn to use the toilet when they are developmentally ready.

 

Children in training should be taken to the washroom by their parent or caregiver before the start of the day and should attend wearing a pull up type training pant. The school works closely with parents to encourage children in using the toilet and to encourage a positive experience. There are many natural “bathroom breaks” when your child may be encouraged to use the washroom. It is paramount

 

that parents place their children in “pull ups” (not diapers) to help facilitate this process. Learning to use the toilet takes time and it is also common for a child to regress. For sanitary reasons, educators will be provided with latex gloves and plastic bags for all soiled items.  The items will be returned to parents in a tied plastic bag in their child’s backpack.

 

Only a member of our staff is permitted to assist children with toileting at school. Duty parents can only assist their own children.

 

  1. Insurance and Liabilities

St. David’s Co-operative Nursery school carries a liability insurance policy which protects enrolled students, executive and employed staff.

 

The school is not responsible for any lost or stolen items on school or church premises. Parents are responsible for driving on all school trips.

 

The school will be closed for large funerals (no refund given).

 

 

 

 

SECTION B: POLICIES

 

  1. Administration of Drugs & Medications Policy

Policy Statement 

St. David’s Co-operative Nursery School’s policy is that no medication will be administered to children while at the preschool, except in the case where antihistamine drugs are administered by designated staff as part of a child’s emergency plan.

 

Policy

In the case of short term prescribed medications, parents are encouraged to give any necessary medication to their child prior to leaving their child at the preschool for their class program. If this cannot be done without affecting the treatment schedule, parents are welcome to come to the preschool at the necessary time to administer the medication themselves.

 

All children requiring the administration of a drug or medicine as part of an ongoing medical condition or a life-threatening condition must have a INDIVIDUAL EMERGENCY PLAN on file at the preschool and have it reviewed by staff before they can start classes. In cases of potential emergency (asthma, anaphylactic allergy) where medication may be required in an emergency, parents can complete the Emergency Medication Authorization (part of the Registration form) indicating the conditions under which the medication is to be used. Parents/legal guardian must indicate, in writing, that they permit the school to use their best judgment in making a decision to administer the medication. Such medications will be kept at the school. The staff member administering the medication will complete an Administration Record immediately following administration of the medication. An EpiPen is kept on the staff member at all times. All other medications are kept in a child’s backpack or, depending on the nature of the medication, will be clearly labelled and kept in a bag with teachers (out of reach of children). This policy is only for exceptional circumstances where immediate action or treatment is required, i.e. allergic reaction, special needs child, etc.

 

We do not allow self-administration of medication at St. David’s Co-Operative Nursery School.

 

Record keeping and Written Instructions:

For each child receiving medication, an entry will be made on an Administration Form and will be noted in the daily log.

 

Staff administering the medication should list each dose administered and the time. If a does is omitted or late, reasons must be listed. All medications will only be administered as supplied by a pharmacist.

 

The container or package containing the medications must be clearly labelled with the child’s name, the name of the medication, the dosage of the medication, the date of expiration and instructions for storage and administration.

 

We do not allow self – administration of medications at St. David’s Co-Operative Nursery school.

 

ER Plans and Medications Authorization Forms/ Administration Records for each child who receives or may receive prescription while in the care will be posted in the following areas:

 

  • Snack Area
  • Food Preparation Area (on food storage containers)
  • Entrance of school
  • In Child’s personal file
  • Copies for each individual child are also kept with the Medication Policy for review when reviewing and signing off on policy.

 

Please note that ER plans and Allergy List for children are also posted in each classroom as well.

 

All Staff, students and volunteers are required to review.

 

Medication Policy annually, when there is a change (a new medication is added or an existing one is taken away) and or before starting work with children.

 

All Staff, students and volunteers are required to sign off on the review.

 

  1. Anaphylaxis Policy

Policy Statement:

This policy is used to reduce the risk of exposure to anaphylactic causative agents of individuals regularly in the care of St. David’s Co-Operative Nursery School. This procedure aligns with Sabrina’s Law, 2005 Legislation. Anaphylaxis is a serious allergic reaction and can be life threatening. The allergy may be related to food, insect stings, medicine, latex, exercise, etc. This policy is to help support the needs of a child with a severe allergy and provide some information on anaphylaxis and awareness to parents, staff, students, and visitors at the day nursery.

 

Policy:

Each child with a serious allergy and/or medical need will have a communication plan providing information on their life-threatening allergies, including anaphylactic allergies. An information sheet will be put in the child’s file and posted in the entrance to the school, each playroom, food prep/eating area and washroom (if appropriate). An individual plan will be developed with input from the child’s parent/guardian and the child’s physician, for each child. The information sheet will be used to capture all relevant information including emergency procedures in the event of exposure to allergens or medical needs. Any medications to be administered must be prescribed by a doctor and be current. The parent will sign to show they consent to the method by which staff are trained to administer emergency medication and identify how that training was provided, e.g. the parent, doctor, nurse, through Red Cross Training, etc. All participants in the program staff, students, volunteers will review the individual plan for each child before they begin employment/participation/placement and annually thereafter. This individual plan will be reviewed by the parent at least every six months to ensure it remains current with revisions done as needed.

 

The plan shall include:

  • Steps to be followed to reduce the risk of the child being exposed to any causative agents or situations that may exacerbate;
  • A description of any medical devices used by the child and any instructions related to its use;
  • A description of the procedures to be followed in the event of an allergic reaction or other medical emergency;
  • A description of the supports that will be made available to the school or premises where the licensee oversees the provision of the home child care or in-home services; and
  • Any additional procedures to be followed when a child with medical condition is part of an evacuation or participating in an off-site field trip.

 

Strategy to reduce Risk of exposure:

  • Each parent will receive an information sheet upon registration containing information on anaphylactic allergies and life threatening allergies so that they are aware of what not to bring into the school (Food drive items).
  • Allergy Alert signs posted in the entrance, snack area, food preparation area, in classrooms and in child’s personnel file.
  • Designated person is responsible for purchasing of snack and always checking ingredients upon purchase. The teacher double checks the ingredients before children are served thereby controlling what comes into the school.
  • There will be age appropriate discussion with all children in the school about who and what it means to have an anaphylactic allergy.
  • By having this policy in place, it should reduce the risk of exposure by making everyone, teachers, parents, students volunteers, etc. aware.

 

Communication plan

  • Each parent will receive an information sheet prior to the school year included in the welcome package. It is also requested that parents please share this information with anyone else who is picking up or dropping of their children.
  • Any new child who registers during the school year will also be given same package prior to starting school.
  • This information sheet for parents will include information on life-threatening allergies including anaphylactic allergies as well as specific information for the children currently enrolled in our school. This information will be updated every time a new child with an allergy enrolls in our school.

 

Individual Plan

  • An individual plan will be developed with input from child’s parent or guardian and the child’s physician, for each child with an anaphylactic allergy. This individual plan/Anaphylaxis Emergency plan will be used to capture all relevant information including emergency procedures in the event of exposure to allergens. Any medication to be administered must be prescribed by a doctor and must be current.
  • As part of a communication plan for providing information on life threatening allergies, including anaphylactic allergies, the Child’s Individual Plan/Anaphylaxis Emergency plan will be put in the child’s file and posted in the entrance to the school, each classroom, the food preparation area, eating area and washroom (if appropriate).
  • The parent will sign to show they consent to the method by which the staff are trained to administer the emergency medication and identify how that training was provided, e.g. the parent, a doctor, a nurse through Red Cross Emergency Training etc. The parent will also sign to show that they consent to any staff administering emergency medication in the event of exposure to allergens.
  • The Individual Plan will be reviewed by parent every 6 months to ensure it remains current with revisions done as needed.

 

The Individual Plan for a child with anaphylaxis and the Emergency procedures in respect of the child shall be reviewed as follow:

  • By all employees before they begin their employment and at least annually.
  • By all volunteers and students who will be providing care or guidance at the school before they begin providing care or guidance and at least annually afterwards.

 

  1. Fire Safety/Evacuation Procedures Policy

Policy Statement:

We ensure our premises present no risk of fire by providing the highest possible standard of fire protection. The Supervisor and staff are familiar with current legal requirements. When necessary will we seek the advice of a competent person, such as our fire officer, or fire safety consultant. The following addendum to St David’s Anglican Church Fire Safety Plan will outline our responsibility and participation in Fire Safety.

 

Policy:

Ensuring safety and ensuring the staff and children are familiar with the procedures in case of an emergency, the following outlines the procedure to make sure all children are safe at all times.

 

Fire Drills

We shall hold a Fire Drill once every month for each group. Our drill will be carried out with the use of a whistle which all educators will use simultaneously to alert all three classes.  The Supervisor is responsible for arranging the Fire Drills, which they will delegate to a different staff member to perform. If we have a new member of staff, student or volunteer we will do one as part of their induction, Alarms will be checked once a week as part of the risk checks by staff. All information will be recorded signed and dated.

 

Emergency Exits

Gathering Room & Quiet Room

  • Exit the room and right to proceed up the stairs and out the back door.
  • They shall cross the parking lot and head towards the trees at the back of the property.
  • Our secondary exit if the first is impassable shall be through the Main entrance of the church (turn left at the Exit sign).
  • The class shall head to the city sidewalk and head around the church following the perimeter of the property if safe to do so to meet the rest of the school at our meeting area.

 

Bike Room

  • Exit the room and turn left to proceed up the stairs and out the back door.
  • They shall cross the parking lot and head towards the trees at the back of the property.
  • Our secondary exit if the first is impassable shall be through theEmergency Exit at the back of the bike room (exits to front of church).
  • The class shall head to the city sidewalk and head around the church following the perimeter of the property if safe to do so to meet the rest of the school at our meeting area.

 

Toddler Room

  • Exit the room and turn right to proceed down the stairs and out the back door.
  • They shall cross the parking lot and head towards the trees at the back of the property.
  • Our secondary exit if the first is impassable shall be through the Main entrance of the church (turn left at the Exit sign).
  • The class shall head to the city sidewalk and head around the church following the perimeter of the property if safe to do so to meet the rest of the school at our meeting area.

 

Once all the classes have been counted and all present, we shall wait the OK to return inside the building in the case of a false alarm.  In the event of an actual fire we shall contact the parents or emergency contacts of the students to come pick them up.  All parent guardians will be instructed to come to the Food Basics parking lot at the far back near the forest so they do not interfere with emergency crews around the building. All classroom educators are responsible to take their Emergency Contact Folders with them so we can contact all guardians immediately.

 

Emergency Shelter:  Dr, Craig Zavitz Clinic, Thorold Road

 

Emergency procedures to be Used if you Discover a Fire 

  • Confine the fire by closing the door to the fire area.
  • Sound the alarm by activating the nearest fire alarm.
  • Ensure that all occupants of the building are safely evacuated to outside of the building to the safe meeting place. Our safety shelter Dr. Craig Zavitz, 340 Thorold Rd.
  • Close all doors behind you
  • Call 911 from safe distance once outside the building.
  • Contact Anthony Dockrill (905)650-6497

 

Emergency Procedure to be Used if the Fire Alarm Sounds

  • Stop what you are doing.
  • Line up children in your care and evacuate them outside of the building to the safe meeting place at the back of the parking lot by the trees.
  • Supervisor or designate will make a finale search of the facility if safe to do so.
  • All staff have their attendance sheets with them and list of parent numbers when exiting the

nursery school.

 

Evacuation Procedure 

  • Children stop what they are doing immediately and look for educator who will have the hand up.
  • The educator will point to and tell the children which exit to use and the children will line up at the exit. This is when the children will be counted to ensure everyone is in line.
  • The staff nearest to the attendance binder will bring it with them.
  • Each educator will take a head count and lead the children outside by the nearest fire exit to meet at our meeting place (back of the parking lot near the trees).
  • Once outside the children will be assured that they are okay and attendance will be taken as practiced during fire drills when we do roll call and the children put their hand up and say here I am as their name is called.
  • We do not use elevator at any time during school hours and would not in case of fire.
  • Currently there are no special occupants that require special assistance to evacuate the building. However, if we do get a child that require special assistance, the child’s educator would carry them out if need be.

 

Duties and Responsibilities of the Supervisor 

The supervisor shall be responsible for:

  • Training all staff members in their responsibilities in carrying out the Fire Safety Plan.
  • Ensuring that all staff will review the Fire Safety Plan each year and that all new staff members will also be trained in carrying out the Fire Safety Plan.
  • Conducting monthly fire drills, all monthly fire drills are kept on fire.
  • Conducting head count of all the evacuated staff and children. Reporting same to the first arriving Fire Dept. Personnel.
  • Ensuring that all fire hazards are corrected.
  • Appointing designates or alternatives in supervisor’s absence.
  • Making sure someone from the church resets alarm upon instruction of the Fire Department.

Contact President Anthony Dockrill (905)650-6497

 

Staff Responsibility   

  • Ensuring the safe evacuation of the children in their care.
  • Reporting the numbers of evacuated staff and children to the Supervisor.
  • Reporting any unsafe or hazardous conditions to the Supervisor.
  • A copy of the Fire plan and Safety Plan will be posted in each classroom.

 

Lighting

  • All children must immediately return indoors when lightning is observed. Children playing under or around a tree must be immediately removed from the area.

 

Power Failure

  • Staff members and children should remain in the classroom and if possible, proceed with

activities as usual, or may go to the outdoor playground until power resumes.

  • If power cannot be restored within a reasonable amount of time, the school will close and parents contacted.
  • Educators are responsible for contacting parents to inform them of the closing and of the

need

to immediately pick up their child.

  • Activities will resume as possible until parents arrive.

 

General Emergency Procedure Guidelines

  • A mini First Aid kits can be found each teacher backpack. An additional First Aid kit is also available in the office. The Supervisor will restock items monthly; however, staff members are responsible for reporting when additional items are needed before that time.
  • All incidents or accidents (including biting) are reported to the parents, Educators and Supervisor using the Incident/Accident Report form. A completed form must be signed by a parent on the day of the incident. A copy must be given to the parent and the signed original given to the Supervisor to be filed in the child’s enrolment folder. In some cases, (i.e., there is a large cut, bruises or a bite mark visible on the child’s body) staff members are required to call parents before pick up to inform them of the incident.
  • Parents are discouraged from trying to pick up their child during an emergency. However, if a parent arrives during such a situation, the child must be released to the parent.
  • In the event of an emergency, it is important to remain calm.
  • As a staff member, your first responsibility is ensuring the safety of the children in your

   care.

 

  1. Parent Issues and Concerns Policy

Policy Statement:

St. David’s Co-Operative Nursery School is committed to making the best experience for each one of our families. We value our families’ thoughts and concerns, we want to hear them first hand and will strive to ensure everyone is happy with the environment we are providing.

 

Policy:

This policy sets out how parents’ issues and concerns will be addressed and the steps for parents to follow when they have an issue or concern to bring forward, the steps taken by St. David’s Co-Operative Nursery Staff in responding to an issue or concern brought forward by a parent and when an initial; response to the issue or concern will be provided.

 

Steps for parents to follow when they have an issue or concern to bring forward:

  1. Speak to the individual classroom teacher(s) at the end of the day
  2. Speak to the Supervisor at the end of the day
  3. Sending an e-mail asking for either the classroom Teacher(s) or Supervisor to contact

 

Steps to be followed in responding to an issue or concern brought forward by a parent:

  1. Individual teacher(s) will give the best response possible following the Section 0 (Handling Parent Complaints) in the Employee handbook
  2. Supervisor will set up a time to discuss the concern with the parent while not in the classroom via telephone call, or meeting. If a resolution is not met during this time the supervisor will contact Executive Board of Directors for assistance with coming to a suitable resolution.

 

Initial response to the issue or concern will be provided:

Once a complaint is received the complaint will be responded to within 24 hours upon receiving the response.

 

  1. Playground Safety Policy

Policy Statement:

St David’s Co-Operative Nursery School has developed a policy for playground safety in compliance with the Ministry of Education. This policy has been developed not only to provide a safe outdoor environment but also to promote creative and constructive play for the children.

 

Policy:

Playground Supervision Statement

The children will always be monitored to ensure they are playing in an appropriate and safe manner. Playground supervision is not to be compromised for any reason, and appropriate ratios will be maintained at all times.

 

Daily Inspection

Daily inspections of the playground will include but not be limited to, a search for the following hazards: needles, glass and other sharp objects. (Glass and non-biohazardous sharp materials can be disposed of in hard plastic or metal containers in the dumpster. However, if syringes are discovered, the Health Consultant should be notified so that the local police department can dispatch the needle disposal service to the location. This is important so that other paraphernalia can be confiscated and illicit drug use on Head Start property is reported appropriately). Suspicious persons do not have any legitimate reason being in or around the playground area. Search areas underneath play structures and swings for the depth of ground cover, (bark chips, sand, etc.) to be adequate, (at least 12 inches). Other dangers may include: poisonous or hazardous foliage including sharp branches, thorns, poisonous mushrooms, bee or wasp nests and wood structures that have sharp splinters, bolts, nails, etc.

The daily inspection will be recorded and signed off in our playground safety binder.

 

Our Playground Safety Policy is developed that reflects the Canadian Standards Association standard CAN/CSA-Z614-14, and indicates the roles and responsibilities of employees regarding safety on playgrounds. Licensees must also ensure that daily, monthly and annual inspections of the outdoor play space, fixed play structures and surfacing are conducted in accordance with the Canadian Standards Association standard CAN/CSA-Z614-14.

 

New Equipment/Renovations/Repairs/Replacements

All new playground equipment and renovations must be approved by the ministry prior to the work commencing.

 

Any new equipment, renovations, repairs or replacements are required to meet the CSA standards. Therefore, a Certified Playground Safety Inspector must be contacted to inspect all finished work and will insure that all changes meet the standards. Written confirmation of a third-party inspection report must be received by the ministry verifying all safety concerns have been addressed before any use of the playground equipment.

 

Playground Safety Binder

A Playground Safety Binder has been developed, and includes the following:

 

Playground Accident/Injury Reports

 

Accidents and/or injury reports specific to the playground are to be kept in the Playground Policy book and a copy in the child’s file.

 

Daily Maintenance Inspections

Daily maintenance inspection checklists recording general maintenance inspection concerns will be completed prior to the children entering the playground area. The inspections will be completed by one teacher from the school before the children entering the playground and will be recorded and stored in the Playground Log book.

 

Monthly Maintenance Inspections

Monthly maintenance inspection checklists shall record any hazards or defects, which need immediate attention or require a plan of action to resolve the problem within a specific timeframe. These inspections will be completed by the Supervisor during the last week of the month and will be recorded and stored in the Playground Log book.

 

Seasonal Maintenance Inspections

Seasonal maintenance inspection checklists shall record preparation plans for summer or winter use. These inspections will be conducted and recorded by the Supervisor quarterly in the months of January, April, July and October on the second Wednesday of each month listed above and stored in the Playground Binder.

 

Maintenance and Repairs

The Supervisor will be responsible to ensure that all repairs are carried out as quickly as possible. All repairs and renovations will be recorded and stored in the Playground Log book. The Supervisor must contact and seek approval from the ministry for all playground maintenance and repairs prior to work commencing. The Supervisor must contact a third party certified playground inspector to inspect all maintenance and repairs to meet CSA standards. The Supervisor must supply the ministry with the written confirmation report of inspection to verify that all safety concerns have been addressed.

 

Injury Log

The teacher on duty will be responsible for recording any injuries incurred in the playground. The parent will be notified and the accident report will be signed as normal procedure. The Supervisor will assume responsibility for monitoring these incidents for the purpose of determining any patterns of incidence.

 

Annual Maintenance Inspections

An annual maintenance inspection will be conducted by the Supervisor. The Supervisor must contact and seek approval from the ministry for all playground maintenance and repairs prior to work commencing. The Supervisor must contact a third party certified playground inspector to inspect all maintenance and repairs to meet CSA standards. The Supervisor must supply the ministry with the written confirmation report of inspection to verify that all safety concerns have been addressed before any playground use.

 

Outdoor Program Plans

Weekly Outdoor Program plans will be posted and available for staff and parents. The outdoor program plan will provide for games and activities that will enhance gross motor play, While promoting inquiry and complex thinking to expand on their learning opportunities during outdoor time. We ensure their learning environment is exciting, fun and interactive, building on their interests and thoughts and understanding that children are competent, capable of complex thinking, curious, and rich in potential. Every child should feel that he or she belongs, is a valuable contributor to his or her surroundings, and deserves the opportunity to succeed.

At St. David’s Co-Operative Nursery school we like to go outside in all kinds of weather, the children love to bundle up in warm clothes and head out to jump in puddles or make snowballs. However, in very poor or cold weather active play takes place in the bike room so that the children get the physical activity their bodies require. Based on weather, a daily decision will be made on which active space will be used.

 

Staff Policy Review

All staff must review this policy prior to commencing employment and annually thereafter. Once they have completed the review, they will be asked to sign a record indicating that the review has taken place. This record will be kept in Playground Log Book for at least two years from the time of entry. All students/teachers and volunteers will be required to sign and indicate that they have reviewed this policy.

 

  1. Privacy and Confidentiality Policy

Policy Statement:

St. David’s Co-Operative Nursery School is committed to protecting the privacy of personal information of its members and other stake holders. We value the trust of those we interconnect with and recognize that maintaining a sense of trust requires that we are transparent and accountable in how we treat personal information shared by our families.

 

Policy:

Any family sharing information should expect that it will be carefully protected and that any use of this information is subject to consent.

 

Defining Personal Information 

Personal Information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs as well as facts about, or related to, the individual. Business contact information and other pertinent information such as names, addresses and telephone numbers publicly (printed or electronically) available are excepted.

 

Privacy Practices 

Personal information gathered by St. David’s Co-Operative Nursery School is kept in confidence. All staff and members sign confidentiality agreements attesting to their support for our privacy policy. Staff are authorized to access personal information based on a need to acquire necessary information for the reason(s) for which it was obtained. Information is not to be disclosed or shared more than is necessary to achieve the purpose for which it is gathered. St. David’s Co-Operative Nursery School is an agent to share information with government agencies as deemed by legislation (i.e. immunization records forwarded to Public Health). Members or staff may not lend or share personal information of any member for the purpose of solicitation by themselves or a third party. Information is stored safety and securely to prevent its loss or being destroyed inappropriately. On an ongoing basis, any information with identifying markers of St. David’s Co-Operative Nursery School families is shredded once its purpose has be satisfied. The exception being the yearly personal information file of each child is hold for 3 years as required under CCEYA. At that time, the child’s and family’s information is then shredded. Under the Co-Operatives Act, membership lists are maintained for 10 years

 

All volunteers, duty parents and students must keep confidential any and all information they acquire during the course at St. David’s Co-Operative Nursery School respecting the privacy of all families. Things that happen in the classroom should not be discussed among parents outside of the classroom. Concerns should be brought to the teacher’s or supervisors attention at a private time.

 

All employees of St. David’s Co-Operative Nursery School must keep confidential any and all information they acquire during the course of their employment that would be considered to be personal or confidential. This includes, but not limited to:

(a) personal information concerning students.

(b) personal information concerning all employees,

(c) confidential information obtained from third parties,

(d) No person shall disclose such information.

 

All members of the Executive Board of Directors must keep confidential any and all information they acquire during the course at St. David’s Co-Operative Nursery School respecting the privacy of all families. Confidential information is to be shared, “behind closed doors”, on a need to know basis only. The information acquired may not be disclosed through informal discussions or casual conversations. Shared information is to be stated objectively, without judgmental statements or bias. Each person is responsible for the security of confidential information collected and/or stored by him or her. Information obtained and stored must be relevant to the overall operation of the Nursery School. If the supervisor has concerns about individuals in a classroom she can share her concerns with the Board of Directors refraining from using the child’s name if possible. The Board of Director Members sign a Confidentiality Agreement at the start of their term.

 

Any person who knowingly, recklessly or negligently releases personal or confidential information without appropriate authority may be subject to disciplinary action up to and including termination of the employment contract and removal from the Executive Board of Directors.

 

All employees & volunteers who may have access to confidential or personal information shall be required to sign and adhere to its requirements as a condition of being a member of St. David’s Co-Operative Nursery School.

 

Information and Image Privacy

St. David’s Co-Operative Nursery values the personal information and privacy of all its school members. The preschool is committed to protecting this privacy to the degree indicated by families. Members and staff will handle personal information in a secure and sensitive manner to ensure it is only used for its intended purpose.

 

Collection and Use of Personal Family Information 

St. David’s Co-Operative Nursery School will collect all necessary required personal information to satisfy the Ministry of Education’s CCEYA regulations, other licensing government agencies and funding partners.

 

Police Vulnerable Sector Checks and Offence Declarations

The Ministry of Education requires that Police Vulnerable Sector Checks and Offence Declarations be stored at the school under locked conditions. This information is collected, viewed and stored by the supervisor of the preschool and later examined by the Representative from the Ministry of Education at the time of inspection.

 

Personal Photography at the Nursery School or a Nursery School Event

We collect images of the child while at school for craft projects, to document learning discoveries and record events, these photos would be posted around the School. Photos maybe taken for administrative purposes and for Ministry of Education regulations to be posted in classroom areas to help ensure the health and safety of a child who has a medical condition. A child’s image can be shared with their families through electronic media including HIMAMA if authorized. It is also collected for the child’s personal portfolio which the child takes home each year. It is only posted to the extent of the parameters (files, school, media, media release, for community publicity) as approved by individual families in our registration package. Photos of children may be posted to social media platforms depending on how the parent consents in the registration package. Members must pledge to treat images (pictures or video) taken at St. David’s Co-Operative Nursery School or related events with sensitivity recognizing that families have different opinions about having images of their children being shared broadly, for instance on social media websites. Furthermore, as much as possible parents will only share images of their own child or children. If other children are present in the photo, consent of other parents/guardians of these children in the image must be given before posting the photo.

 

  1. Prohibited Practices Policy

Policy Statement

Volunteers and students play an important role in supporting staff in the daily operation of licensed child care programs. This policy for the supervision of volunteers and students is in place to help support the safety and well-being of children attending the school.

 

Requirements under the Child Care Early Years Act (CCEYA)

Subsection 6.7– Prohibited Practices Ontario Regulation 137/15 48.  No licensee shall permit, with respect to a child receiving child care at a child care center it operates or at a premises where it oversees the provision of child care,

 

Policy

Prohibited Practices CCEYA regulates the behavior of individuals who provide care and interaction to ensure the safety and well being of all children in a preschool setting. St David’s Co-operative Nursery School adheres to these principles and practices. As such, the preschool will not permit the following as acceptable methods of guiding behaviour:

  1. corporal punishment of the child;
  2. physical restraint of the child, such as confining the child to a high chair, car seat, stroller or other device for the purposes of discipline or in lieu of supervision, unless the physical restraint is for the purpose of preventing a child from hurting himself, herself or someone else, and is used only as a last resort and only until the risk of injury is no longer imminent;
  3. locking the exits of the child care center or home child care premises for the purpose of confining the child, or confining the child in an area or room without adult supervision, unless such confinement occurs during an emergency and is required as part of the licensee’s emergency management policies and procedures;
  4. use of harsh or degrading measures or threats or use of derogatory language directed at or used in the presence of a child that would humiliate, shame or frighten the child or undermine his or her self-respect, dignity or self-worth;
  5. depriving the child of basic needs including food, drink, shelter, sleep, toilet use, clothing or bedding; or
  6. inflicting any bodily harm on children including making children eat or drink against their will.

 

Intent This provision forbids physical punishment and other harmful disciplinary practices to protect the emotional and physical well-being of children. It sets out clear direction regarding prohibitive practices to support the overall well-being of children. These practices are never permitted in a child care centre. Young children benefit from an affirming approach that encourages positive interactions with other children and with adults, rather than from a negative or punitive approach to managing unwanted behavior.

 

Compliance Indicators 

None of the following practices are observed in the program:

  1. corporal punishment (which may include but is not limited to, hitting, spanking, slapping, pinching);
  2. physical restraint of children, including but not limited to confining to high chair, car seat etc. for discipline or in lieu of supervision unless for the purposes described in the regulation (to prevent self-harm, harm to others and only until risk of harm/injury is no longer imminent);
  3. locking the exits of the child care centre for the purpose of confining the child, or confining the area or room without adult supervision, unless such confinement occurs during an emergency;
  4. use of harsh, degrading, measures or threats or derogatory language directed at or used in the presence of a child that would humiliate, share or frighten the child or undermine their self-respect, dignity or self-worth;
  5. depriving the child of basic needs including food, drink, shelter, sleep, toilet use, clothing or bedding; or
  6. inflicting any bodily harm on children including making children eat or drink against their will.

 

Staff have verbally confirmed that these practices are not allowed and do not occur in the program. Rather than setting out practices to be used to manage children’s behavior, we have read and set out in our program statement how we will support positive interactions between children, families, staff and the community.

 

Contravention of Policies and Procedures

Everyone on the premises is expected to comply with St David’s Co-operative Nursery School’s policies and procedures and the requirements of CCEYA. All complaints regarding prohibited practices made by anyone, including parents, children, and employee will be investigated and acted upon by the Supervisor and/or the Executive. Serious occurrence procedures will be followed when required.

 

Failure to comply with St David’s Co-operative Nursery School’s self regulation policy and procedures and the use of prohibited practices could result in the following:

 

For Employees

A Minor Contravention of Policies and Procedures

  1. A verbal warning, noted in personal files and a review of policies and discussion of acceptable practices.
  2. A written warning, noted in personal files.
  3. Dismissal

 

A Major Convention of Policies and Procedures (use of physical force)

  1. Immediate relief of child care responsibilities on site.
  2. Review of incident
  3. Dismissal if warranted

 

Disciplinary measures normally follow a three step process. An exception can be made for certain kinds of conduct whose seriousness justifies omitting one or more of the steps. When determining which disciplinary measure(s) will be taken, The Preschool Executive will take the following into account:

  1. The seriousness of the offence.
  2. The actual or potential risk or harm to the child
  3. The past and recent performance of the staff
  4. The frequency of occurrence
  5. Previous disciplinary action taken

 

For all others, including parents and volunteers

  1. A verbal warning and a review of policies and a discussion of acceptable practices. For volunteers and others if applicable, a report to their outside agency.
  2. In the case of parents helping in the classroom, a move to non duty participation with fee changes if deemed appropriate by The Preschool Executive.
  3. Other action including, but not limited to the person being barred from the premises. When action is necessary, all parties will be informed and action will be taken immediately by the Preschool Executive in the case of employees, parents, volunteers and others.

 

Monitoring Behaviours of Staff, Volunteers, and Others in the Classroom

The following monitoring will help ensure Prohibited Practices are not evident and preferred classroom management practices and the practices of Program Statement by staff are being implemented.

  1. A comprehensive discussion with each employee will take place during the hiring process to ensure compatibility with the St David’s Co-operative Nursery School’s Program Statement and the requirements of the Child Care and Early Years Act.
  2. The Behavior Guidance Policy and Procedures will be reviewed with the supervisor by all employees, volunteers, students and others in the classroom prior to working with children for the first time and at least annually thereafter. Each review merits a dated sign off of understanding.
  3. At least yearly, a performance appraisal of teaching staff’s, volunteers’ and parents’ classroom interactions for monitoring of prohibited practices and compliance with practices of the program statement will take place. This will be reviewed and signed by involved parties and placed on file.
  4. All staff will receive a review of their current year at the preschool’s year end for their personnel files.
  5. The Executive will review annually all related self regulation policies and procedures to ensure their relevancy and their continued reflection of the CCEYA.

 

Other helpful practices:

  • Employees will meet as a group along with the Supervisor for ongoing discussions to address concerns, strategies and actions needed to be implement the preschool’s program self regulation policy and maintain a safe environment for all.
  • Staff will be encouraged to continually upgrade their skills by seeking participation in outside training courses that help children gain self management skills and foster positive interaction between peers. Staff will keep a personal log of these courses.
  • Notice of community speakers, support agency events and courses of interest to parents to refine their interaction skills with children will be posted at the preschool.

 

Informing Parents

  • Parents are informed in the Orientation Handbook that St. David’s Co-operative Nursery School approach to discipline is based on using positive reinforcement (rewarding the child for good behaviour rather than punishing bad behavior) and redirection (instructing the child to move toward another area of activity).
  • Should a child’s behaviour cause harm to another child or staff member staff will act in accordance with the Health & Safety Policy – Children and / or the Serious Occurrence Policy. Staff will contact the parents / caregivers of the responsible child to explain what has happened.
  • Persistent disruptive behaviour, which lasts over a period of time, shall be brought to the attention of the which lasts over a period of time, shall be brought to the attention of the Board by the Supervisor.

 

  1. Sanitary Policy and Procedures

Policy Statement:

The sanitary practices policy includes the following procedures put in place in order to provide the children and staff with a clean and sanitary environment to help prevent infectious diseases and illnesses through appropriate hygiene and best health and infection prevention/ control practices as recommended by Public Health.

 

Policy:

At St. David’s Co-Operative Nursery school, we promote cleanliness at all time by ensuring we use proper hand washing techniques before and after playing in sensory activities, washroom routines, and at snack time. We encourage cleaning practices with the support of printed materials, regarding hand washing, and disinfecting classroom tables before and after snack time, as well as countertops for food preparation in the kitchen.

 

Children’s Hygiene

  1. Encourage children in personal hygiene. Example: use a Kleenex and wash children’s hands when you see fingers in nose/mouth.
  2. Only disposable paper towels and wipes will be used on hands and or faces.
  3. Liquid soap dispensers will be used.
  4. Wash hands after using toilet
  5. Wash hands before snack
  6. Teach children proper hand washing technique as recommended by Public Health.
  7. Children are always encouraged to cough & sneeze into their arm and keep their fingers out of noses, mouths and ears.

 

Kitchen & Food Prep Area

  1. Wash hands before preparing foods
  2. Food is stored in sanitary containers in secure Rubbermaid containers or in refrigerator.
  3. All dishes are disposable- are thrown in recycling bin after each use.
  4. The snack table is washed with a bleach/water solution (100ppm/1-5 ratio) before and between each group for snack. A disposable paper towel is used each time

 

Toys, Equipment & Furnishings

  1. All play tables are disinfected daily with a bleach/water mix of (1000ppm/1 to 50 ratio) or more often if a child is observed sneezing all over the table.
  2. Carpets are vacuumed daily & floors swept daily.
  3. All toys and play equipment are disinfected on an ongoing basis or as needed with bleach water solution as above.
  4. If staff observe toys put in mouths or a table or piece of equipment contaminated by saliva or nasal discharge the object will be taken away for disinfection or the equipment will be disinfected using the correct bleach to water ratio which is posted on the bulletin board in the classrooms.

 

Illnesses

Children are to be kept home if not feeling well.  The following list of indicators as to when to keep your child home can be found in the Parent Handbook which is sent to all parents upon registering.  A child should not attend school if he or she has any of the following:

  • A fever.
  • Vomiting or diarrhea. If a child has either at home, they need to stay home for 24 hours after it has stopped before sending them to school.
  • Red or discharging eyes or ears.
  • Unusual rashes or spots need to be seen by a doctor before coming to school.
  • A communicable disease.

Parents will be notified of communicable diseases.

 

Water tables

Water tables are filled with fresh water every day and disinfected each day.  The toys in the water table are also disinfected as well (using a bleach to water ratio of 1000ppm/ 1-50 ratio)

Children with cuts, sores etc. on their hands are not permitted to use a communal water/sensory table.

 

St. David’s Co-Operative Nursery School has an annual unannounced visit form Public Health to ensure we are following correct procedures concerning Sanitary practices as recommended by Public Health.

 

  1. Serious Occurrence Policy and Procedures

Policy Statement:

The new Child Care and Early Years Act, 2014 (CCEYA) has included provisions to ensure that every center has a plan to deal with any serious incidents that may affect the health, safety and well being of children in their care and that these serious incidents are reported to the Ministry of Education, tracked and followed up on.

 

Policy:

At St. David’s Co-Operative Nursery school we ensure that, there are written policies and procedures with respect to serious occurrences, that address at a minimum, how to identify, respond to and report a serious occurrence; a report is provided to a program adviser of any serious occurrence in any child care center operated by the licensee or any premises where it oversees the provision of home child care within 24 hours of the licensee or supervisor becoming aware of the occurrence; a summary of the report and of any action taken as a result is posted for at least 10 business days in a conspicuous place at the child care center or home child care premises; and the report and the summary of the report.

 

How to Identify a Serious Occurrence

The following is a list of incidents to be considered or identified as a Serious Occurrence as defined under the CCEYA.

  1. The death of a child who receives child care at a licensed home premises or child care center, whether it occurs on or off the premises.
  2. Abuse, neglect or an allegation of abuse or neglect of a child while receiving child care at a home premises or child care center.
  3. A life-threatening injury to or a life-threatening illness of a child who receives child care at a home premises or child care center.
  4. An incident where a child who is receiving child care at a home premises or child care center goes missing or is temporarily unsupervised, or
  5. An unplanned disruption of the normal operations of a home child care premises or child care center that poses a risk to the health, safely or well-being of children receiving care at a home child care premises or child care center.

 

How Does Staff Respond to a Serious Occurrence?

ON-SITE PROCEDURES

For any accident that occurs at the school, the staff member who witnessed the accident must fill out an accident form.

The staff member who witnessed the accident and informed staff are responsible for making the parent(s) aware of the occurrence, insuring the accident form is signed by the parent(s) and a copy is given to parent(s).

In the event of a major accident where it is judged by the Supervisor or designate that a trip to the hospital is required, the following procedure will apply:

1         The child should be taken to the nearest hospital by ambulance. The child’s emergency file containing the emergency consent form and medical record must accompany the child to the hospital, along with a staff member.

2         The parent or Guardian should be contacted immediately to meet the staff and child at the hospital.

 

OFF-SITE PROCEDURES

For any accident, which occurs on a nature walk, the staff member who witness the accident must fill out the accident form.

The staff member who witnessed the accident is responsible for making the parent(s) aware of the occurrence, insuring that the accident form is signed by the parent(s) and a copy is given to the parent(s).

In the event of a major accident where it is judged by the Supervisor or designate that a trip to the hospital is required, the following procedure will apply:

1         Take the child to the nearest hospital by ambulance.

2         Supervisor or designate will contact parent(s) to meet the child and staff at the hospital.

Staff will not leave the school without “Emergency File Cards” for each child.

 

Missing Child Procedure

When a child cannot be accounted for during program operations, the staff member must alert all staff on the premises. An immediate search of the school, both indoors and outdoors, will commence. The Site Supervisor or designate (who is not searching the premises) will alert the child(ren)’s parent in case they have additional information regarding the child’s whereabouts.

When applicable (child’s whereabouts remain unknown) the police will be notified and the serious occurrence procedure will be followed.

For any missing child incident that occurs at the school, staff members must complete an incident report. Staff members are responsible to ensure the Supervisor or Designate is aware of the missing child.

The Supervisor or designate completes the Report of Serious Occurrence.

 

Operational Standards

With complaints made about operational and/or service standard of the school, Denison Child Care is responsible for managing complaints they receive. If a licensee receives a complaint about an incident that relates to a defined serious occurrence category, the incident should be reported to the Ministry of Education under the appropriate category. Serious Occurrence procedures will then be followed.

 

Recovery from an Emergency

St. David’s Nursery School will address recovery from an emergency when warranted. Staff members, children and parents/guardians/family members will be debriefed after the emergency by a notice being posted and/or verbal contact with the Supervisor.

The school will provide additional support to staff, children and families who may have experienced distress during the emergency. Counselling service will be contacted as warranted. Normal operation will be resumed when the occurrence is resolved to reasonable standards.

 

Death of a Child

If death occurs at the school 911 would be called and any First Aid/CPR would be given and parents notified immediately.

Supervisor, or designated would promptly notify their program advisor through CCLS.  If licensees, designates or supervisors cannot access CCLS, they must still notify their program advisor via telephone or email within 24 of becoming aware of the occurrence and complete a serious occurrence report in CCLS as soon as the system becomes available.

 

If death occurred at home the same procedure as above would be followed: Supervisor, or designate would promptly notify their program advisor through CCLS.  If licensees, designates or supervisors cannot access CCLS, they must still notify their program advisor via telephone or email within 24 hours of becoming aware of the occurrence and complete a serious occurrence report in CCLS as soon as the system becomes available.

 

Allegation of Abuse and/or Neglect

If the allegation of abuse or neglect has been made against an employee of the school, the staff would be removed from the program immediately until the allegation has been fully investigated and the supervisor or designate would report the Serious Occurrence as required through the CCLS (Procedure details as above).

 

If the person making the allegation of abuse isn’t the parent, then the parent would also be immediately notified of the allegations.

 

The Nursery School Board of Directors would also be notified of the Serious Occurrence and what steps have been taken thus far.

 

The College of Early Childhood Educators would also be notified of allegations of abuse and or neglect against a RECE.

 

If a child discloses abuse that occurred outside of the school Staff would follow the procedure listed below:

All staff has an obligation to report (as imposed by section 72 of the Child and Family Services Act, which required that a person with reasonable grounds to suspect that a child is or may be in need of protection must report that to a Children’s Aid Society).

 

Staff should be aware of and understand the reporting obligations imposed by section 72 of the Child and Family Services Act by accessing and becoming familiar with more detailed information on the duty to report through “Reporting Child Abuse & Neglect: It’s Your Duty”

 

Duty to Report: The person who has the reasonable grounds to suspect that a child is, or may be, in need of protections must make the report directly to a children’s aid society.  The person must not rely on anyone else to report on his or her behalf.

 

A report to a children’s aid society must be made for all situations where a child is, or may be, in need of protection, no matter where the alleged abuse or neglect took place.

 

Licensees should only report a serious occurrence if the allegation of abuse or neglect has been made against an employee of the school or any other person present on the school’s premises while the child is in care.  Therefore, it does not have to be reported through the CCLS if the abuse or neglect has happened off the premises, but it would have to be reported to Child and Family Services.

 

It should also be noted that RECE’s are accountable for their actions and have to abide by the Code of Ethics and Standards of Practice therefore it would be considered an Act of professional misconduct if contravention has caused or may cause a child who is under the member’s professional supervision to be put at or remain at risk (if disclosure of abuse and or neglect was not reported to children’s Aid Society by said professional).  The College of ECE’s would then be notified by the Supervisor to report the Contravention by a member.

 

Life Threatening injury to or a Life-Threatening Illness

Staff would respond with immediate medical assistance by following procedures listed below:

  • Follow ER plan if involving that particular child. For all other children
  • Call 9 1 1 to get immediate assistance.
  • Parents would then immediately be notified (called) by another staff member not tending to the child and given the information of their child’s injury or illness.
  • While waiting for Emergency response staff would administer any needed First Aid/ CPR while re-assuring the child, making them as comfortable as possible until medical help arrives.
  • Supervisor, or designate would promptly notify their program advisor through CCLS. If licensees, designates or supervisors cannot access CCLS, they must still notify their program advisor via telephone or email within 24 hours of becoming aware of the occurrence and complete a serious occurrence report in CCLS as soon as the system becomes available.

 

Notify Nursery School Board of Directors of serious occurrence and the protocol that was followed thus far.

 

Please note that if any child has a Life-Threatening Disease incident while at home it should also be reported in a Serious Occurrence through the CCLS within 24 of knowledge of incident.

 

Unplanned Disruption of Normal Operations

Staff would call the necessary agency for any disruption of normal services such as:

  • Fire-Call 911 or Fire Department
  • Flood-Call Church Maintenance
  • Gas Leak-Clear the building and call 911 & Gas company
  • Detection of Carbon Monoxide-Call 911/Fire Department
  • Outbreak-notify parents of outbreak & notify Public Health
  • Lockdown-Call 911/Police
  • Other Emergency relocation or Temporary Closure

 

Please note that in case of a Closure due to Weather/Snow Storm an email would be sent out to all parents at the very least 1 hour prior to the start of the school day.  As a rule, if the Public schools pull the buses off the road due to bad weather/snow storm then ST. DAVIDS CO-OPERATIVE NURSERY SCHOOL will be closed.

Any and all of the above must be reported as a Serious Occurrence and must be reported to the Ministry through CCLS within 24 hours of the licensee or supervisor becoming aware of the occurrence.

 

How to Report a Serious Occurrence

Licensees, designates or supervisors are required to promptly notify their program advisor through CCLS.  If Licensee, designates or supervisors cannot access CCLS, they must still notify their program advisor via telephone or email within 24 hours of becoming aware of the occurrence and complete a serious occurrence report in CCLS as soon as the system becomes available.

The serious occurrence categories in CCLS are:

  1. Death of a Child
  2. Allegation of Abuse and/or Neglect
  3. Life-threatening injury or illness
  4. Injury
  5. Illness
  6. Missing or Unsupervised Child(ren)
  7. Child was found
  8. Child is still missing
  9. Unplanned Disruption of Normal Operations
  10. Fire
  11. Flood
  12. Gas Leak
  13. Detection of Carbon Monoxide
  14. Outbreak
  15. Lockdown
  16. Other Emergency Relocation or Temporary Closure

 

Serious Occurrence Notification Form

A summary of each serious occurrence will be posted on the Parent Information Board which is visible and accessible to all parents within 24 hours of becoming aware of the occurrence for a minimum of 10 business days, including any allegation of abuse or neglect.

The summary will not include any identifying information updated as new information is obtained.

 

Serious Occurrence Annual Analysis

  1. DAVID’S CO-OPERATIVE NURSERY SCHOOL is required to conduct an annual analysis of all serious occurrences that occurred in the previous year. The analysis and record of actions taken in response to the analysis must be kept on file at the school. In addition to ongoing reviews and follow-up to serious occurrences, licensing ministry staff will review the serious occurrence annual analysis during license renewal inspections.

 

Annual Review of Serious Occurrence Policy

All staff, students and volunteers will review the Serious Occurrence Policy at least annually and sign off as proof of review.

 

 

  1. Supervision of Volunteer and Student Policy

Policy Statement:

Volunteers and students play an important role in supporting staff in the daily operation of licensed child care programs. This policy for the supervision of volunteers and students is in place to help support the safety and well-being of children attending St. David’s Co-Operative Nursery School.

 

Requirements under the Child Care Early Years Act (CCEYA)

  1. Reg. 137/15 11.1 under the CCEYA states that every operator shall ensure that every student or volunteer at a child care center it operates is supervised by an employee and is not permitted to be alone with any child who receives child care at the center.

 

Policy:

i          No child will be supervised by a person under 18 years of age

ii         Direct unsupervised access (i.e. when an adult is alone with a child) is not permitted for people who are not employees of the school.

iii        Volunteers and/or students must be supervised by an employee at all times

iv        Placement students are not counted in the staffing ratios of the school.

v         Volunteers are not counted in staffing ratios of the school.

vi        RECE’s and ECA’s are responsible for supervising volunteers and/or students in their respective classrooms

 

Roles and Responsibilities of Volunteers and Students

Volunteers will:

  • Review and Sign off on all policies including our Program Statement
  • Review any individual medical plans (anaphylactic) and signed
  • Complete a criminal reference check
  • Participate in an orientation with the supervisor before they provide care or guidance to children at the school.
  • Be interactive with the children, have positive experiences and be warm and loving at all times
  • Be willing and open to be mentored, monitored and directly supervised by staff

 

Roles and Responsibilities for Supervising Volunteers and Students

Staff will:

  • Ensure that the policy is reviewed with all volunteers and students before they begin and at least annually afterwards
  • Provide an orientation (see below) to all volunteers and students who will be providing care or guidance to children at the school as well as ongoing mentoring, support and monitoring.
  • Designate a lead RECE for each group of children in the school who will be responsible to supervise volunteers and students when applicable and ensure this staff person’s responsibilities in regard to volunteers and students is clear.
  • Delegate activities and duties in a clear and precise manner making expectations clear
  • Never leave children alone with a volunteer or student
  • Mentor, monitor and directly supervise the volunteers and students

 

 

  1. Vulnerable Sector Reference Policy

Policy Statement:

At St. David’s Co-Operative Nursery school, we require a vulnerable sector check from each employee before they begin employment, and each volunteer, and student, and any other person who provides child care or other services to a child who receives child care before they begin interacting with children at the school.

 

Policy:

For employees, the vulnerable sector check must be prepared no earlier than six months before the day it is obtained by the licensee.

 

For volunteers and students, the licensee may obtain a copy of a vulnerable sector check instead of the original document except if over six months have passed since the day the vulnerable vector check was completed, the student must also provide an offence declaration that addresses the period since that day. In no circumstances, can the vulnerable sector check be older than five years.

 

For other persons who provide child care or other services to a child who receives child care, the licensee must obtain an offence declaration from the person; or an attestation from the person’s employers or the entity who retained the person’s services, confirming that:

The employer, person or entity has obtained and reviewed a vulnerable sector check from that person

The vulnerable sector check was performed in the last five years

The vulnerable sector check did not list any convictions for any offences under the Criminal Code (Canada) and listed in the Child Care and Early Years Act, 2014 (subsection 9.1 of the CCEYA)

 

No person under the age of 18 is required to obtain a vulnerable sector

checks. If a person turns 18 years old while in a position where he or she interacts with children receiving child care, the licensee must obtain a statement that discloses every previous finding of guilt of the person under the Youth Criminal Justice Act (Canada) within one month after the person turns 18 years old, if the person received an adult sentence.

 

If a person turns 19 years old while in a position where he or she interacts with children receiving child care at a child care centre operated by a licensee or home child care premises where the licensee oversees the provision of home child care, the licensee shall require the person to apply to obtain a vulnerable sector check within one month after the person turns 19 years old.

 

A new vulnerable sector check is required on or before every fifth anniversary date of the most recent vulnerable sector check. In the years a vulnerable sector check is not required, individuals must sign an offence declaration.

 

An offence declaration is a written declaration signed by an individual that lists all of the individual’s convictions for offences under the Criminal Code (Canada), if any, during the period specified in the declaration.

 

The licensee can obtain an offence declaration from an individual any time throughout the year as long as it is no later than 15 days after the anniversary date of the previous offence declaration or vulnerable sector check. For example, a licensee may wish to collect offence declarations on the same date annually for each of their employees, volunteers, students and any other person who previously obtained a vulnerable sector check rather than the individual dates of each person’s previous vulnerable sector check.

 

An employee, volunteer, or student can begin interacting with children if they have not provided a vulnerable sector check if:

  • They apply to obtain a vulnerable sector check as soon as possible; and a receipt is provided
  • The length of time required to obtain a vulnerable sector check justifies it; and
  • Additional measures are in place to protect children who interact with the person until the vulnerable sector check is obtained.

 

Any person required to provide a vulnerable sector check to St. David’s Co-Operative Nursery School is required to provide the School with an offence declaration, as soon as reasonably possible, any time he or she is convicted of an offence under the Criminal Code of Canada. St. David’s Co-Operative Nursery School reserves the right to terminate its relationship

with that person based on the nature of the conviction.

 

All Vulnerable Sector & Offence Declaration forms will be kept in the staff, volunteer, or child’s file for the duration of their time at St. David’s Co-Operative Nursery School. Any information provided on these documents will be viewed by the Board of Directors and Supervisor. If there is anything in question the individual would be notified.

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